The Club has a limited number of rooms for use by Members and their guests. While every effort is made to provide accomodation to all those who request it, this is not always possible especially during the Season periods of Summer, Diwali and Christmas, and over long weekends.

For the benefit of members, this document sets out the procedures followed in allotment of rooms.

A. Season and Off-Season

There are three ‘season’ periods each year:

• The Summer Season runs from about mid-May to the first or second week of June;
• The Diwali season spans the week of the annual Diwali holidays with a few days on either side;
• The Christmas vacation typically runs from the third week of December through to the end of the first week of January

The exact dates are decided by the Managing Committee. Members are informed of these dates by a circular letter sent well before the commencement of each season.

Off-season periods are all periods other than the season periods, when the Club is open.

Some rooms carry a premium.

Please note that the check-out time is 9:00 am which must be adhered to, for convenience of incoming guests. The Club staff needs at least two hours to prepare rooms for new guests, and since most guests arrive by lunch, the 9:00 am check-out is mandatory.

Please also note that all bills must now be settled by cash, cheque (Bombay cheques are accepted) or credit card at the time of check out. More information is available online.

B. Off Season bookings

All off-season reservations are handled directly at the Club office in Mahabaleshwar. Off-season reservations forms are available online. These forms should be completed and faxed or mailed to the Club Secretary directly, as should cancellations or changes in date. Off-season tariffs are also available online.

C. Season Bookings

Due to the high volume of demand, season bookings are handled by a Room Allotment Sub-Committee, on the basis of the following general guidelines:

1. Members who request reservations for the longest duration during season get first priority.
2. All rooms are double-occupancy. Rooms in B-block, and suites generally, are intended for occupancies of four; hence, priority is given to members who request for accomodation for themselves and, say, their accompanying children, in B-block and suites.
3. Members requesting rooms for themselves and their guests, where their guests are family members are given priority over cases where the guests are not family members.
4. Guests unaccompanied by guests are given the lowest priority.
5. Between two members who are otherwise identically placed in terms of number of in-season room-nights, number of persons, etc., the member who applies first is given preference.

D. Tariffs

Tariffs are notified annually and are also available online.

E. Cancellation Charges

For all periods, season and off-season, the prescribed cancellation charges will be levied.

F. Code of Conduct and Dress Code

The Club's regulations regarding members' conduct and dress code are also available online. Members are requested to study these and to pack accordingly.

G. Clothing and travel advisories

Periodically, we publish advisories regarding climate and weather, and road conditions. These are generalized and only intended to assist members. The Club does not warrant the accuracy of any such advisories.

Current trip advisories are available here.